Organize and maintain office operations, ensuring smooth daily functions.
Answer and direct incoming calls and emails to appropriate personnel.
Greet and assist visitors, providing a positive first impression.
Manage office supplies inventory and place orders as needed.
Coordinate appointments, meetings, and conference room schedules.
Assist in preparing and formatting documents, reports, and presentations.
Process and distribute incoming and outgoing mail and packages.
Maintain digital and physical filing systems for easy document retrieval.
Keep the office environment clean, organized, and presentable.
Assist in travel arrangements and accommodations for employees.
Collaborate with vendors for office maintenance and repairs.
Assist in planning and coordinating company events and activities.
Handle general administrative tasks as assigned by management.
Uphold office policies and ensure compliance with procedures.
Skills and Qualifications:
High school diploma or equivalent.
Proven experience as an office administrator or administrative assistant.
Strong organizational and time management skills.
Excellent communication skills, both written and verbal.
Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
Attention to detail in administrative tasks and document preparation.
Problem-solving abilities to address office-related challenges.
Adaptability to changing priorities and multitasking.
Customer service orientation and professional demeanor.
Strong interpersonal skills to work with colleagues and external partners.
Basic knowledge of office equipment and technology.
Ability to work both independently and collaboratively in a team.
Confidentiality and integrity in handling sensitive information.
Familiarity with office procedures and protocols.
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